The City is procuring scheduled HVAC maintenance and on-call repairs for its facilities. The work covers HVAC systems, refrigeration compressors, and related hardware and software to support reliable operation, thermal comfort, efficiency, and indoor air quality. New-system installation and engineered system upgrades are excluded.
The City is procuring scheduled HVAC maintenance and on-call repairs for its facilities. The work covers HVAC systems, refrigeration compressors, and related hardware and software to support reliable operation, thermal comfort, efficiency, and indoor air quality. New-system installation and engineered system upgrades are excluded.
This dock refurbishment project involves reconstruction and improvement of the existing dock located at the green lantern park. The project will include refurbishment of portions of the dock structure, along with removal of the remaining decking materials and removal of garbage and broken debris in the surrounding dock area. Reconstruction scope will involve a combination of carpentry and metal fabrication as detailed on the project drawings. Major tasks of the project include: remove remaining existing decking removing the existing girders around the perimeter of the deck while retaining the interior joists, install new joist in first 2 sections of dock install new double 4x8 pressure treated girders, install new metal fabrication handrail assembly onto the new girders, install new metal grating decking surface.
Sole Source:If the tech is proprietary or needed for continuity, run a sole-source in parallel with the department and procurement.
Coops:City of Everett frequently procures through Sourcewell and can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Entity:City of Everett, WA. Authority: RCW 39.04.280 (exceptions to competitive bidding for sole-source/proprietary or continuity of service).
Process:Work with the department champion and Procurement to complete the official Sole Source Justification Form. If the value exceeds the City Council authorization limit, support the department in presenting the factual basis to Council for approval by resolution (past examples include awards to Pallet SPC and Flock Safety). No specific dollar threshold provided.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Everett has used cooperative purchasing before and can leverage interlocal agreements to expedite buys without a separate local bid. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended cooperative path.
Programs to use:
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from City of Everett
Everett Cultural Arts Commission Meeting Minutes
Date: Sep 8, 2026Type: Meeting mention
The commission discussed various cultural and arts-related initiatives, including updates on upcoming local events like cemetery and history tours, and developments in the Creative District. Key discussion topics included an overview of the 1% for the Arts program, possibilities for art-filled crosswalks, and brainstorming ideas for public art projects such as speaker corners, street music expansions, and art stands. The group also covered tourism responsibilities, succession planning, and proposed a new subcommittee meeting structure to improve project workflow and operational cadence.
Everett City Council City Council Meeting
Date: Sep 30, 2026Type: Meeting mention
The meeting included the recognition of the city's water filtration plant for outstanding performance in treatment optimization. Key agenda items featured the introduction of a BNO tax reform package aimed at modernizing business tax structures and providing fee relief to local businesses. Additionally, the council discussed a proposed merger between Everett Transit and Community Transit to address future service needs and transit capacity. The meeting also included an announcement regarding the emergence of local ownership for a new professional soccer team and a public comment session covering the tax reform and transit merger proposals.
Key Contacts
Public-sector contacts connected to City of Everett.
Jeff CoomberAccounting Technician - Accounts Receivable
Frequently asked questions
Who manages procurement and purchasing for City of Everett?
The City of Everett Procurement Division manages procurement and purchasing under authority of the Everett City Council. The Procurement Manager is Theresa Bauccio-Teschlog; the Division handles solicitations, contracts, vendor registration, and vendor questions via the City's Procurement web pages and contact points.
Where does City of Everett post bids and RFPs?
City of Everett posts solicitations on its EPIC (Everett Procurement, Information, and Contracts) eProcurement portal and on the City's official Bid Opportunities/CivicEngage pages. Vendors should register in EPIC to receive notifications and access posted solicitations and contract opportunities.
How do vendors complete vendor registration with City of Everett?
Vendors register through the City of Everett EPIC (Everett Procurement Information & Contracts) eProcurement portal via the New Supplier Registration page. EPIC provides self-service registration, bid notifications, and access to current contracts; construction vendors may also use the MRSC Shared Small Public Works Roster where applicable.
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Everett City Council Meeting
Date: Aug 26, 2026Type: Meeting mention
The council discussed updates on the transit consolidation approach, the Edgewater Park renovation, and a successful community safety incident involving law enforcement technology. Public comments were heard regarding concerns about local transitional housing and fiscal health. Council members provided reports on the Transportation Advisory Committee, including updates on parking and the Marilyn Ring Bridge project, and the Snow 911 board meeting which noted a reduction in calls for service. Discussions also covered the city's Flock camera system, reaffirming support for its privacy standards and efficacy. Additionally, the meeting concluded with an administrative update on the bridge project website and a request for an executive session to discuss potential legal action.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Everett meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Everett procure?
City of Everett routinely procures construction and improvement of real property; equipment, materials, and supplies; general services; and professional engineering and architectural services. These durable procurement categories are described in the City's Standard Procurement Policy and Procurement Division materials.
Does City of Everett use cooperative purchasing or piggyback contracts?
The City of Everett may purchase from other entities' competitively solicited and awarded contracts via Interlocal Cooperative Purchasing Agreements under RCW 39.34. Cooperative Purchasing Agreements are delegated to the Mayor for execution; other Interlocal Agreements generally require City Council approval.
What procurement requirements does City of Everett publish for vendors?
The City of Everett's Standard Procurement Policy requires a minimum 5% bid security, 100% performance and payment bonds where applicable, a City business license for operations within city limits, and references to cyber liability insurance in purchase terms; Council approval is required for contracts with indemnification clauses.
How does City of Everett approve procurement contracts and awards?
City of Everett's Standard Procurement Policy assigns approval authorities: the Mayor executes contracts; City Council must approve solicitations or awards at specified dollar thresholds; the City Attorney approves contracts as to form and legality; awards follow the lowest responsive, responsible bidder rule per RCW 39.04.350.
Where can vendors find procurement policies and standard terms for City of Everett?
City of Everett publishes its Standard Procurement Policy & Federal Emergency Contracting Policy (Policy No. 400-20-04) on the official city website. The policy details solicitation thresholds, Small Works Roster use, bond rules, professional services thresholds, sole-source and emergency procedures, award rules, and protest procedures.
What supplier diversity or local vendor preference programs does City of Everett use?
City of Everett's Standard Procurement Policy includes local preference language and affirmative steps to encourage businesses within City limits and to promote participation by small, minority-, women-, veteran-owned, and labor-surplus-area firms; Small Works Roster direct negotiations require utilization plans per RCW 39.04.152.